Instructions to Authors – IEEE SPICES 2026

Paper Submission

• All submissions must be written in English.
• Submitted papers must present original, unpublished research and must not be under review elsewhere.
• All papers must be submitted electronically in PDF format through the official submission portal.
• The maximum length of a full paper is 6 pages, including text, figures, tables, and references.
• Authors are encouraged to utilize the allowed page limit effectively to clearly explain their work.
• The conference proceedings will be submitted for inclusion in the IEEE Xplore® Digital Library, subject to IEEE approval.

Manuscript Preparation

• Manuscripts must be prepared in double-column, single-spaced IEEE conference format.
• Authors must use the official IEEE conference templates (LaTeX or MS Word) available at: https://www.ieee.org/conferences/publishing/templates.html
• Both source files (Word/LaTeX) and a PDF file are required upon submission.
• The content of the source file and the PDF file must match exactly.
• File size must not exceed 10 MB.
• All authors must be listed in both the source file and the PDF file.
• Manuscripts should be thoroughly reviewed for grammar and clarity before submission.
• Papers with poor language quality may be rejected without review.
• Authors are encouraged to check manuscripts using Paperpal Preflight (IEEE partner) prior to submission.

Special Sessions

• IEEE SPICES 2026 will include Special Sessions on emerging and highly specialized research areas within the conference scope.
• Special Sessions are proposed and organized by domain experts following procedures published on the conference website.
• Papers submitted under Special Sessions will undergo the same peer-review process as regular papers.

Ethics, Originality, and AI Disclosure

• All submissions will undergo a mandatory plagiarism check as per IEEE policies.
• Papers with a similarity index ≥ 30% are liable to be rejected without further review.
• The use of AI-generated content must be disclosed in the Acknowledgements section.
• Sections containing AI-generated text must include a proper citation of the AI tool used.
• Author lists must strictly adhere to IEEE authorship guidelines.
• Contributors not meeting authorship criteria must be acknowledged appropriately.
• Adding or removing authors after paper acceptance is not permitted and constitutes a breach of publishing ethics.

Review Process

• All submissions will be evaluated through a single-blind peer-review process.
• Reviews will be conducted by the Technical Program Committee.
• Evaluation criteria include:
  • Originality
  • Technical quality and depth
  • Relevance to conference themes
  • Clarity of presentation
  • Significance of contribution

Registration, Presentation, and Publication

• For an accepted paper to be included in the conference proceedings and submitted to IEEE Xplore®, the following conditions must be met:
  • Submission of the final camera-ready paper
  • Completion of the IEEE copyright transfer
  • Payment of at least one full author registration per paper
  • Presentation of the paper at the conference
• Each accepted paper requires a separate registration.
• Authors must incorporate reviewers’ comments and submit the final revised manuscript within the specified deadline.